MEMBERSHIP & EVENT REGISTRATION
- How to register annual club memberships
- How to apply as a new member club
- How to register individual participants
- Individual Registrations
- File Import Instructions
- File Import SKUs
- File Import Discipline Level for Clubs Using Uplifter's GNL Submissions
- File Import Troubleshooting
- How to register for team events
- How to register individual participants for multiple memberships or events
How to register annual club memberships
Each season the club will be required to renew the full club membership in order to remain in good standing with Gymnastics Newfoundland & Labrador. The following club memberships are required to be purchased annually:
- Full Club Membership
- Recreational Club Membership
Refer to the GNL Registration Handbook for details on each of the memberships listed above.
To register for one or more of the club memberships, following the steps below.
- Log in to your club’s account.
- Navigate to the Club Registration tab on the top navigation menu.
- Select the season.
- Select “ADD TO CART” each of the required club memberships.
- Once you have selected all the applicable memberships, click on “Shopping Cart” in the top right menu.
- Confirm the club memberships in your shopping cart. Review and update the Additional Information. Once complete, click on “BILLING INFORMATION”.
Note: The additional fields marked as "NEW CLUB ONLY" are not required for renewing member clubs. - Confirm your contact information and billing details. Read and accept the terms for each of the attached Policies.Then select "PAYMENT INFORMATION".
- Choose a payment option to “Pay by Cheque” or "Pay by Etransfer".
- Once the payment type has been selected a “Registration Invoice” receipt will confirm the registration is complete. The invoice will also be posted to the club’s account. To view the invoice status, navigate to My Account by clicking on your name in the top right.
Note: The Programs Manager will review the renewal application and approve the club's membership when all renewal requirements are met. Refer to the Registration Handbook for more information.
Note: Items will remain pending in the shopping cart until checkout is complete or the cart expires. Administrators have 1 hour to return to a pending shopping cart to complete the checkout. After 1 hour, the checkout will expire and all items will be removed from the shopping cart.
How to apply as a new member club
To apply as a New Member Club, follow the steps below to complete your application.
- Create An Account
- Navigate to the Club Registration tab on the top navigation menu.
- Select the season.
- Select “ADD TO CART” each of the required club memberships.
- Once you have selected all the applicable memberships, click on “Shopping Cart” in the top right menu.
- Confirm the club memberships in your shopping cart. Complete all Additional Information. If the memberships are correct, click on “BILLING INFORMATION”.
- Confirm your contact information and billing details. Read and accept the terms for each of the attached Policies. Then select "PAYMENT INFORMATION".
- Choose a payment option to “Pay by Cheque” or "Pay by Etransfer".
- Once the payment type has been selected a “Registration Invoice” receipt will confirm the registration is complete. The invoice will also be posted to the club’s account. To view the invoice status, navigate to My Account by clicking on your name in the top right.
- Contact GNL Executive Director when you have completed your Application
Note: The Executive Director will review your application and contact you to confirm completion, of your application, and the date to which the Board of Directors will review and either approve or deny your membership. If your membership is denied all funds will be reimbursed.
Note: Items will remain pending in the shopping cart until checkout is complete or the cart expires. Administrators have 1 hour to return to a pending shopping cart to complete the checkout. After 1 hour, the checkout will expire and all items will be removed from the shopping cart.
How to register individual participants
Administrators can register individual participants using one of two methods:
Individual Registrations
This method is used to register individual participants one at a time. You can register multiple individuals to multiple memberships/events during one checkout. This is suggested for administrators that are registering a small number of individuals.
Note: Participant profiles must be added to your account before using this method of registration. Click HERE for more information.
- Log in to your account.
- For memberships, navigate to the Participant Registration tab on the main navigation menu and select the Season.
For events, navigate to the Event Registration tab on the main navigation menu and select the event page.
For NCCP courses, navigate to the NCCP Registration tab on the main navigation menu and select the course page. - Click on the membership/event you would like to register for. If you cannot immediately find your membership/event, search the name in the Quick Search field or use the filter in the left menu.
- Click the “Register” button beside the membership/event.
- Select the participant that will be registering for that membership/event. If you cannot immediately find the name, start typing in the name field to quickly filter the participant names.
- Once you have selected all the memberships/events you will be registering, click on “Shopping Cart” in the top menu.
- Confirm the registrations in your shopping cart. If the registrations are correct, follow the three steps of the checkout: (i) Contact Information, (ii) Billing Information, and (iii) Payment Information.
- Once the payment has been approved, a “Registration Invoice” receipt will confirm the registration is complete. The invoice will also be posted to in the account. To view the invoice status, navigate to My Account by clicking on your name in the top right.
TIP! See instructions below for how to register an individual for multiple memberships and events.
Note: Items will remain pending in the shopping cart until checkout is complete or the cart expires. Administrators have 1 hour to return to a pending shopping cart to complete the checkout. After 1 hour, the checkout will expire and all items will be removed from the shopping cart.
File Import
This method is used to register multiple participants for multiple memberships or events during one checkout. This is suggested for club administrators that are registering large numbers of individuals that have been exported from another program/software.
You can find the template in your club's account by following the directions below.
- Log in to your club’s account.
- Navigate to Participants >> Participant Import >>
- The template will download to your computer.
Now that you have your template, you will need to fill in all the required fields. Make sure to save the template to your computer once you have completed entering the details. It is suggested to save the file using a custom description to easily identify the file on your computer (ex. Date of import, number of participants, session name).
* = required field
Note = special instructions
- Participant First Name*
- Participant Last Name*
- Participant Gender*
- Participant Date of Birth* Note: DOB must be formatted as YYYY-MM-DD. For example, May 2, 2010 is 2010-05-02.
- Participant Since
- Instructor 1
- Instructor 2
- Participant Value [GNL#]
- Participant Value [Email]*
- Participant Value [Address]*
- Participant Value [City]*
- Participant Value [Province]* Note: 2-character abbreviation. For example, Newfoundland & Labrador is NL.
- Participant Value [Postal Code]*
- Participant Value [Home Phone Number]*
- Participant Value [Parent/Guardian 1 Name]*
- Participant Value [Parent/Guardian 1 Cell Number]*
- Participant Value [Parent/Guardian 2 Name]
- Participant Value [Parent/Guardian 2 Cell Number]
- SKU* Note: This is the unique code assigned to each GymnasticsNL membership and event. See below.
TIP! See instructions below for how to register an individual for multiple memberships or events.
Club administrators will have to use the SKU (Registration Code) when filling in the import template. Refer to the table below.
TIP! The years indicated in the SKU denotes the years of the season. For example, the 2020-2021 season will have SKUs that begin with "20-21".
Membership Name |
2023-2024 Season SKU (Registration Code) |
---|---|
Club Staff / Administration | 23-24:CLUB:S/A |
Board Member | 23-24:CLUB:BM |
Volunteer | 23-24:CLUB:V |
GNL Official | 23-24:CLUB:O |
Coach Competitive | 23-24:COACH:C |
Coach Recreational | 23-24:COACH:R |
MAG Pre Competitive | 23-24:MAG:PC |
MAG Level 1 | 23-24:MAG:L1 |
MAG Level 2 | 23-24:MAG:L2 |
MAG Level 3 | 23-24:MAG:L3 |
MAG Level 4 | 23-24:MAG:L4 |
MAG Level 5 | 23-24:MAG:L5 |
MAG Elite Level 3 | 23-24:MAG:EL3 |
MAG Elite Level 4 | 23-24:MAG:EL4 |
MAG National Open | 23-24:MAG:NO |
MAG High Performance | 23-24:MAG:HP |
Recreational Program Athlete | 23-24:REC:R |
Camp Athlete / Conditioning | 23-24:REC:CA/C |
Drop In | 23-24:REC:DI |
Birthday Parties | 23-24:REC:BP |
Cheerleading | 23-24:REC:CL |
Visiting Athlete | 23-24:REC:VA |
Foreign Athlete | 23-24:REC:FA |
School Registration (Term1) |
23-24:REC:SCH:T1 |
School Registration (Term2) | 23-24:REC:SCH:T2 |
School Registration (Term3) | 23-24:REC:SCH:T3 |
Trampoline Pre Competitive | 23-24:TRAM:PC |
Trampoline Level 1 | 23-24:TRAM:L1 |
Trampoline Level 2 | 23-24:TRAM:L2 |
Trampoline Level 3 | 23-24:TRAM:L3 |
Trampoline Level 4 | 23-24:TRAM:L4 |
Trampoline Level 5 | 23-24:TRAM:L5 |
Trampoline Level 6 | 23-24:TRAM:L6 |
Trampoline Level 7 | 23-24:TRAM:L7 |
WAG Pre Competitive | 23-24:WAG:PC |
WAG Xcel Bronze | 23-24:WAG:X |
WAG Xcel Silver | 23-24:WAG:XS |
WAG Xcel Gold | 23-24:WAG:XG |
WAG Xcel Platinum | 23-24:WAG:XP |
WAG Xcel Diamond | 23-24:WAG:XD |
WAG JO 3 | 23-24:WAG:JO:3 |
WAG JO 4 | 23-24:WAG:JO:4 |
WAG JO 5 | 23-24:WAG:JO:5 |
WAG JO 6 | 23-24:WAG:JO:6 |
WAG JO 7 | 23-24:WAG:JO:7 |
WAG JO 8 | 23-24:WAG:JO:8 |
WAG Aspire | 23-24:WAG:A |
WAG JO 9 | 23-24:WAG:JO:9 |
WAG JO 10 | 23-24:WAG:JO:10 |
WAG High Performance | 23-24:WAG:HP |
File Import Discipline Level For Clubs Using Uplifter's Submissions Feature
Member Clubs using Uplifter's Submissions feature will use the Discipline and Levels listed below
Membership Name | Discipline | Level |
Coach Competitive | Coach | Competitive |
Coach Recreational | Coach | Recreational |
MAG Elite Level 3 | Men's Artistic Gymnastics | Elite Level 3 |
MAG Elite Level 4 | Men's Artistic Gymnastics | Elite Level 4 |
MAG High Performance | Men's Artistic Gymnastics | High Performance |
MAG Level 1 | Men's Artistic Gymnastics |
Level 1 |
MAG Level 2 | Men's Artistic Gymnastics | Level 2 |
MAG Level 3 | Men's Artistic Gymnastics | Level 3 |
MAG Level 4 | Men's Artistic Gymnastics | Level 4 |
MAG Level 5 | Men's Artistic Gymnastics | Level 5 |
MAG National Open | Men's Artistic Gymnastics | National Open |
MAG Pre-Competitive | Men's Artistic Gymnastics | Pre-Competitive |
Birthday Parties | Recreational | Birthday Parties |
Camp Athlete / Conditioning | Recreational | Camp Athlete/Conditioning |
Cheerleading | Recreational | Cheerleading |
Board Member | Club | Board Member |
Volunteer | Club | Volunteer |
Club Staff / Administration | Club | Club Staff / Administration |
Drop In | Recreational | Drop In |
Foreign Athlete | Recreational | Foreign Athlete |
NL Official | Recreational | NL Official |
Recreational Program Athlete | Recreational | Recreational |
School Registration (Term1) | Recreational | School Registration - Term 1 |
School Registration (Term2) | Recreational | School Registration - Term 2 |
School Registration (Term3) | Recreational | School Registration - Term 3 |
Visiting Athlete | Recreational | Visiting Athlete |
Trampoline Level 1 | Trampoline | Level 1 |
Trampoline Level 2 | Trampoline | Level 2 |
Trampoline Level 3 | Trampoline | Level 3 |
Trampoline Level 4 | Trampoline | Level 4 |
Trampoline Level 5 | Trampoline | Level 5 |
Trampoline Level 6 | Trampoline | Level 6 |
Trampoline Level 7 | Trampoline | Level 7 |
Trampoline Pre-Competitive | Trampoline | Pre-Competitive |
WAG Aspire | Women's Artistic Gymnastics | Aspire |
WAG High Performance | Women's Artistic Gymnastics | High Performance |
WAG JO 10 | Women's Artistic Gymnastics | JO 10 |
WAG JO 3 | Women's Artistic Gymnastics | JO 3 |
WAG JO 4 | Women's Artistic Gymnastics | JO 4 |
WAG JO 5 | Women's Artistic Gymnastics | JO 5 |
WAG JO 6 | Women's Artistic Gymnastics | JO 6 |
WAG JO 7 | Women's Artistic Gymnastics | JO 7 |
WAG JO 8 | Women's Artistic Gymnastics | JO 8 |
WAG JO 9 | Women's Artistic Gymnastics | JO 9 |
WAG Pre-Competitive | Women's Artistic Gymnastics | Pre-Competitive |
WAG Xcel Bronze | Women's Artistic Gymnastics | Xcel |
WAG Xcel Silver | Women's Artistic Gymnastics | Xcel Silver |
WAG Xcel Gold |
Women's Artistic Gymnastics | Xcel Gold |
WAG Xcel Platinum | Women's Artistic Gymnastics | Xcel Platinum |
WAG Xcel Diamond | Women's Artistic Gymnastics | Xcel Diamond |
- Once you have reviewed all the details of the import template and are ready to import the participants and SKUs, simply return to the My Account page, navigate to Individuals >> Individual Import >> Select File that is saved on your computer and click UPLOAD.
- Uploading the file will take you to a new screen where you can review the file details. Before importing the data, you have the opportunity to edit the information by clicking into the field(s) on the screen. If you do make edits, you can export the changed file to your computer so that you have the most up-to-date version.
- When you have finished reviewing the information, click on “Import Data” to begin the validation process.
- If there are no errors you can then Proceed to Checkout. If there are errors, refer to the Troubleshooting tips below.
- Confirm the registrations in your shopping cart. If they are correct, follow the three steps of the checkout: (i) Contact Information, (ii) Billing Information and (iii) Payment Information.
- Once the payment has been approved, a “Registration Invoice” receipt will confirm the registration is complete. The invoice will also be posted to the club’s account. To view the invoice status, navigate to My Account.
Note: Items will remain pending in the shopping cart until checkout is complete or the cart expires. Administrators have 1 hour to return to a pending shopping cart to complete the checkout. After 1 hour, the checkout will expire and all items will be removed from the shopping cart.
Troubleshooting
The import process runs through several steps to ensure the data is valid and the correct fees are charged to the club.
- Upload data verifies the file format and checks that required column headings are correctly mapped.
- Import data
- Processing checks for possible matches and adds new individuals accounts.
- Adding adds valid rows to the checkout and creates a pending invoice.
- Calculating calculates the fees and applies discounts, if applicable.
- Proceed to checkout directs you to the pending invoice.
These processes occur in real-time and should take no longer than 15 minutes. Below are some common errors.
The file uploaded blank columns or fields.
Column headings must match the template exactly in order to prevent errors during validation. It is recommended to copy your data into the template or to copy the heading row into another file rather than re-type the headings.
Please make sure to remove any additional spaces from the required fields. For example, a common mistake is to enter a space at the end of a phone number or postal code. If the space remains in the file, during validation, the program will be unable to read the information and the field will be left blank.
The individual profiles were imported but no invoice was created.
The import has two functions: (i) add individual profiles to the database and (ii) register them to a membership. It is possible to add a file of participants without actually registering them to a membership. To confirm you have successfully registered individuals to a membership:
- Ensure the SKU column is correctly filled in during the Import Data stage.
- You received a registration receipt.
- The membership appears in the individual's profile under Registered Memberships & Events.
An error icon appears in some rows.
After the Import data process finishes, all valid rows will automatically be added to the checkout, while erroneous rows will remain denoted by a small error icon. Hovering your mouse over the icon will inform you of the exact error. You can fix the data by clicking right into the field. You can click on Export edits to save a copy of the edited rows.
Once the errors have been corrected, click on Import Data once again to add the newly fixed rows to the shopping cart. If there are no more errors you can then Proceed to Checkout.
A shopping cart error icon appears in some rows.
After the Import data process finishes, all valid rows will automatically be added to the checkout, while erroneous rows will remain denoted by a small error icon. A shopping cart error message is related to the registration's requirement(s). That individual either does not have the pre-requisite(s) OR they are already registered to that exact same membership or event. Hovering your mouse over the icon will inform you of the exact error.
The pre-requisite must be completed before continuing with the registration of that membership or event.
Administrators cannot register individuals for a membership or event they have already been registered to. NOTE: In these cases, the individual's profile is added to the club's account but the membership/event is not registered.
A SELECT icon appears in some rows.
After the Import data process finishes, all valid rows will automatically be added to the checkout, while erroneous rows will remain with a small error icon. Hovering your mouse over the icon will inform you of the exact error. A SELECT icon paired with the matching individual found error message means a possible existing profile has been found. Click here for more information.
Once you have selected to use the existing profile or create a new individual, click on Import Data once again to add the newly fixed rows to the shopping cart. If there are no more errors you can then Proceed to Checkout.
The page appears frozen.
If the browser gets interrupted during the validation process, the page will stop working. If this happens, log out, refresh your browser and log back in. Login may take a minute as the page will try to reload the pending checkout. Click on the checkout to see if the import added all the required items. If so, continue to confirm and register to complete the checkout. If not, Empty cart and start the import again.
How to register for team events
Club administrators can register a group of individuals to a team event by following the steps below.
Note: Participant profiles must be added to your club's account before registering for a team. Click HERE for more information.
- Log in to your club's account.
- Navigate to the Event Registration tab on the main navigation menu.
- Select the discipline and the event page.
- Click on the event you would like to register for. If you cannot immediately find your event, search the name in the Quick Search field or filter the event names in the left menu.
- Click the "Register" button beside the event.
- Select the participant that will be registering for that team. If you cannot immediately find the name, start typing in the name field to quickly filter the participant names.
- Click "Add Individual" to add more participants to your team.
- Once you are done adding all the individuals to your team, click the "ADD" button. If you are done with the event registration, navigate to the "Shopping Cart" in the top menu.
- Confirm the registrations in your shopping cart. If the registrations are correct, follow the three steps of the checkout: (i) Contact Information, (ii) Billing Information and (iii) Payment Information.
- Once the payment has been approved, a "Registration Invoice" receipt will confirm the registration is complete. The invoice will also be posted to the club's account.
Note: Items will remain pending in the shopping cart until checkout is complete or the cart expires. Administrators have 1 hour to return to a pending shopping cart to complete the checkout. After 1 hour, the checkout will expire and all items will be removed from the shopping cart.
How to register individual participants FOR multiple memberships Or Events
INDIVIDUAL REGISTRATIONS
To register an existing individual profile for more than one membership or event, use the same instructions shown above for using the individual registrations method of registering participants. Add all the applicable memberships/events to the individual profile then continue to the checkout as usual. It is strongly advised to follow the suggestions for preventing duplicate participant profiles to ensure the club is charged the correct fees.
FILE IMPORT REGISTRATIONS
Use one of the formatting options below when registering individuals with the file import. It is strongly advised to follow the suggestions for preventing duplicate participant profiles to ensure the club is charged the correct fees.
(1) Enter multiple SKUs in one row, separated by a comma (,).
(2) Enter multiple rows using the exact same contact information for each SKU.
Questions?
If you have further questions, please contact GymnasticsNL at gymnastics@sportnl.ca.
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