How to review all invoices

Immediately after completing a registration checkout, an invoice is added to the account. Navigate to My Account >> Invoices to view a list of all the memberships/events invoiced to the account. The list will include invoice number, date, amount and payment status.

Filter Invoice List

You have the option to filter the invoices in the list by clicking on the “Filter Invoices By” link near the top of the page. You can search by invoice number, invoice date, payment status, seasons and more.

Review Invoice Details

You can view the details of an invoice by clicking on the invoice number. The invoice details include the invoice number, invoice date, billing information, registration details, sub-total and total.

The registration details include individual participant name, membership/event name, membership/event category, season, fee and any applicable discounts.

Discounts

As per Gymnastics Newfoundland & Labrador’s policy on Determination of Fees, for individuals registered in more than one category, GymnasticsNL assigns only the highest fee applicable per registrant, rather than a charge on a per registration basis.

If you have registered one individual to a membership of the same or lower price then the club will be discounted the price of the subsequent membership fee.
If you have registered one individual to a membership of a higher price, the club will only be charged the difference in fees.

The invoice will lump all discounts into one line. If you wish to view the details of the discount, refer to the Invoices Detailed report.

How to pay invoices during checkout

In the final step of the checkout, administrators can select a payment method: (i) pay by cheque, (ii) pay by credit card (including Visa Debit) or (iii) pay by Interac Online.

NOTE: The "Pay by cheque" option will only be available for membership registrations.

Pay by Cheque

When you complete the checkout process to register memberships, you can choose to “Pay by cheque”. This will mark the invoice as pending and will appear in the outstanding invoices list on the main Account Status page. The payment will be cleared once the cheque has been received by the GNL office.

Note: if the payment is not received by the required payment date then the applicable penalties for unpaid invoices will be applied to the club’s account (refer to the GNL Registration Handbook).

Pay by E-Transfer

When you complete the checkout process to register memberships/events, you can choose to "Pay by E-Transfer". This will mark the invoice as pending and will appear in the outstanding invoices list on the main Account Status page.  Once notified that your club has selected this payment type, GNL will send an E-Transfer Invite to your club.  The payment will be cleared once the the E-Transfer has been received by GNL.

Note: If the payment is not received by the required payment date then the applicable penalties for unpaid invoices will be applied to the club's account (refer to the GNL Registration Handbook.)

How to pay outstanding invoices

If the club has any outstanding invoices (payments that are “pending” on an invoice), they will be visible right on the club’s main Account Status page.

From the My Account >> Account page, administrators can (i) make a payment and (ii) update payment method.

MAKE A PAYMENT

If there are outstanding invoices, you have the option to make an immediate online payment of one or multiple invoices and can select to make a partial payment or pay the full balance owing. To do this, log in to My Account and scroll down to the MAKE A PAYMENT button. You can select the invoice(s) to pay and enter the payment amount (if processing a partial payment). Scroll back down to select the payment method then enter the credit card details and complete the transaction.

UPDATE PAYMENT METHOD

If you want to change the payment method (ex. from cheque to credit card) or details (ex. change credit card information), you can update the payment method. Log in to My Account and scroll down to the UPDATE PAYMENT METHOD button. You can select the invoice(s) to update then scroll back to the bottom to select the payment method. 

Credit on account

When there is a credit on account, it will appear on the My Account page under the Total Credit heading. 

During checkout, "Use Available Credit" will automatically be checked and applied toward the balance due now. Selecting to use the available credit toward a balance of the same or less value will update the amount due now to $0.00 to allow you to COMPLETE FREE ORDER. Selecting to use the available credit for a balance of a higher value will update the amount DUE NOW.

The applied credit will appear on the invoice as a method of payment.